Home / Careers / Opportunities / Canada / Materials Administrator – Canada (GAA)

Materials Administrator – Canada (GAA)

Location:9-1500 Sandhill Drive
Ancaster, Ontario L9G 4V5
Reports To:Manufacturing Manager

Primary Responsibilities:

  • Unload, inspect and receive (or reject) all inbound deliveries: manage and maintain all documentation and records related to shipping
  • Processes incorrect or damaged items; coordinate all outbound return shipments
  • Develop Vendor Managed inventory and stocking where appropriate
  • Receiving, cycle count, draw and return transactions
  • Order and receive inventory, store goods in proper bin locations, maintaining an orderly and efficient store room. Maintain Min/Max inventory levels
  • Unpacking shipments and placing products in designated bin locations
  • Loading bins with parts for stock, assisting with preparation for builds and managing bin organization post build
  • Purchasing of shop supplies and assist team with sourcing pricing
  • Performing physical inventory counts
  • Validate Manufactured parts through quality checks
  • Set up and maintain Kanban Systems
  • Monitor supplier/ shipping compliance performance as to specifications, safety, delivery, service and costs
  • Maintain and organize files on suppliers, special projects and requisitions that are issued
  • Compiles and maintains manual and computerized records, such as material inventory, in-process production reports, and status and location of materials
  • Perform other related duties as required

Secondary Responsibilities:

  • Obtain quotes from vendors on various products as required by the Automation Team
  • Review and Categorize Bill of Material items
  • Create and maintain contact with vendors and customers to ensure timely delivery of goods
  • Expediting supplier shipments
  • Manage any procurement activities including RFP’s (Request For Proposals)
  • Prepares purchase orders by verifying specifications and price; obtaining recommendations from suppliers for substitute items; obtaining approvals
  • Produce and maintain all required Questica, CMS & Smartsheet reports and documentation
  • Primary contact for facilities/outside services (i.e. landlord, office supplies, contractors etc.)


  • High School Diploma or Business Administration Certification
  • Excellent negotiation and customer service skills, along with a mechanical aptitude
  • Must be competent with Microsoft Office, Questica, CMS and ERP
  • Possess a high attention to detail
  • Must be physically capable of lifting up to 30lbs
  • Must be motivated, exhibit problem solving abilities, and a good work ethic
  • Experience in customer service or in a stockroom is an asset
  • Able to communicate effectively, both written and verbally, at all levels of the organization

Application Instructions:

Please submit your resume indicating how you meet the requirements for this role. Applications without this information will not be considered.

Stackpole International aspires to be your employer of choice. We are committed to providing: a safe and healthful workplace; fair and equitable treatment in an environment that values diversity and rewards individual and team achievement; opportunities for growth and development; and competitive total compensation programs. Accommodation will be provided in all parts of the hiring process as required under Stackpole’s Accessibility For Ontarians Policy. Applicants need to make their needs known in advance. HR will arrange for any required testing and interviewing to determine suitable candidates.

To apply for this position online, please click here.